Course Objectives:
At the end of this course the participants will be able to:
- Define records and archives.
- Analyse records in context.
- Classify records.
- Understand different systems, and
- Maintain and convert records.
Targeted Audience:
- Students interested in preserving history in all its recorded formats through a career as an archivist, manuscript curator, digital archivist, special collections librarian, or archival repository manager.
- Future leaders in archival, digital and preservation-related research.
- Librarians and archivists who want to update their archival skills.
- Anyone seeking to supplement their graduate education with valuable professional skills.
Day 1: Use of databases in electronic archiving system design
- The difference between the use of ready-made applications and the adaptation of applications available in the electronic archiving system.
- Define databases.
- Advantages of using a computer to create a database (converting a paper-based database to a computer).
- Database installation (field - record - table).
- Dealing with database programs and identifying the properties of the fields used.
Day 2: Training the creation of an electronic archive using the database program:
- Create an electronic archive using database software.
- Linking the document image to the database.
- Use of software to overcome the problem of enlarging the size of the electronic document in the storage containers.
- Identify the types of internal networks in large institutions for the exchange of documents and files.
- Exercise I.
Day 3: Using Internet applications in the process of exchanging documents and files:
- Requirements for an e-mail system.
- Format and configure email messages.
- The advantages and disadvantages of email.
- Official e-mails.
- Factors that determine the use of email.
Day 4: Problems of Archive Management in the Electronic Age and Information Systems Security
- Manage archives in the electronic age.
- Protect and secure documents stored in storage containers within the electronic archive.
- Using the software available to modify the text document into an electronic image cannot be manipulated.
- Organize the employee's e-mail box.
- Archiving emails.
Day 5: Going Digital
- Scanning and legal issues.
- Archiving and retention requirement.
- Digital signatures.
- Creating records management audit register.
- Business classification scheme and taxonomy.
Language: English.
Place: London – UK.
Venue (TBC): Radisson Edwardian Sussex Hotel (Address: 19-25 Granville Place, Marylebone, London W1H 6PA – UK).
